Are you trying to attend a class or committee meeting on Zoom and finding it to be a challenge? Here are some quick tips to get you on your way to becoming a Zoom expert!

 

WHAT DO I NEED?

  • Desktop computer, laptop computer, or handheld device with internet capability
  • Front-facing camera
    • Desktop computers do not usually have this built in. You can use a separate webcam.
    • Many laptop computers and most handheld devices have built-in cameras.
  • Speakers (built in or external)
  • Microphone (built in or external)

I HAVE WHAT I NEED. NOW WHAT?

  • Click here for a guide on joining your first Zoom meeting.
  • Pick a plain background that won’t be distracting for the other people in the meeting. Are you in front of a bright window or a bookcase? Can the people on the other end see the pile of dirty laundry behind you? You might want to move to another space.
  • Keep your microphone muted when you’re not speaking. Especially in a group of several people, this helps everyone have a more pleasant experience without having to hear your dog barking or your phone ringing in the background. Practice muting and un-muting so you can do this smoothly during your meeting.
  • Take turns! There’s a very slight delay involved, so you can’t sing together. Also, if two people speak at the same time, it will cause interruptions in the sound quality.

OTHER TIPS

  • Chat: Did you know you can chat with your fellow meeting-goers? Just click on the CHAT button at the bottom of your screen!
  • Participants: This button at the bottom of the screen lets you see a list of all the participants.
  • Virtual Background: Looking for a way to spruce up your look? If you click on the arrow next to the camera icon in the bottom left corner of your screen, there’s an option for virtual backgrounds. You can upload any image from your computer and Zoom will use it as a backdrop for you.
  • Speaker View/Gallery View: At the top right corner of the screen, there’s an option to toggle between Speaker View and Gallery View. Speaker View displays the speaker as a big picture, and you’ll see other participants in small boxes. Gallery View gives you several equally-sized boxes so you can see all the participants at once. Select the option you’re most comfortable with.
  • Renaming: The first time you use Zoom, you’ll be prompted to enter your name. Please enter your full name (first and last) so we can identify you.
    • If you’ve used Zoom before and need to change your display name before entering a meeting:
      • Open the Zoom app directly (not by clicking on the meeting link!). You’ll see a Join button or a Join Meeting prompt.
      • If you don’t see the Join Meeting box, click on the Join button to bring it up.
      • Then you’ll have two fields to fill: the Meeting ID (this is the nine-digit number at the end of your meeting link) and your name (this may already be pre-filled).
      • Edit your name here to display your first and last name, then join the meeting.
    • If you’re already in a meeting:
      • Click on the Participants button on the bottom toolbar. The Participants panel will pop up on the right side of your screen.
      • Find your name in the Participants panel and click the More button.
      • Click Rename.
      • Enter your first and last name.

WHAT ABOUT SECURITY CONCERNS?

We are taking the risk of Zoombombing seriously and have implemented several security measures to address this concern.

  • Any open meeting (with a public link) will require you to enter a waiting room before being admitted to the meeting. Please plan to arrive fifteen minutes before the start of the meeting to allow time for registration.
  • Please use your full name (first and last) as your display name. We may also ask you to turn on your camera so we can see who you are, or we may ask you to unmute and identify yourself by voice. Attendees we cannot identify will be removed.
  • Never click on links shared in the chat window. Anything we want to share with you will either be shared on screen or via email, so you know it comes from a trusted source.
  • In the event that a malicious user gets past our security precautions, we may be forced to end the meeting unexpectedly. If this happens, wait a minute or two then click on the link to rejoin the meeting, unless we provide other instructions.